TLR - CANDIDATE - Tampa


  << CANDIDATE

Tampa Office
1550 W. Cleveland Street
Tampa, FL 33606
Phone (813) 835-1100
Fax (813) 354-4435

Tampa@TheLegalRegistry.com

Apply here to Tampa@TheLegalRegistry.com [E-mail your resume as an MsWord attachment]

Temp & Perm Positions!
Legal Secretaries, Paralegals, Receptionists
Short and Long Term Assignments
Great Firms

The Legal Registry is proud to include among its clients the most prestigious law firms in the area. Whether your preference is a small or large firm or a corporate legal department, The Legal Registry can assist you with career choices. The Legal Registry is your connection to temporary and permanent opportunities throughout the Tampa Bay legal community.



FEATURED POSITION


PARALEGAL 291
Needed for Corporation in the Tampa Airport area. Will support all attorneys in the Estate & Trust practice group.
POSITION Summary:
The Paralegal – Estate & Trust provides support and assistance to all attorneys involved in the Estate & Trust practice group, and in monitoring the Corporations interest in estates, gifts and trusts. The Paralegal – Estate & Trust provides backup support and assistance to all attorneys who prepare and review Agreements for the Boards and other departments.
The qualified candidate will have experience in the following areas:
4 or more years of legal experience in estate planning, trusts and estates required 4 years of real estate experience preferred Experience with trust and estate accounting required Proficiency in PGCalc, or similar Planned Giving software program, preferred Experience operating a 10-key calculator preferred Experience transcribing dictation preferred Legal research experience preferred
Minimum Education Required/Preferred:
Associate’s Degree in Paralegal Studies required Florida Registered Paralegal required
Knowledge, Skills, and Competencies:
Knowledge of probate and estate administration, real estate transactions, estate planning, and charitable trusts. Proficiency in MS Office, including MS Word Works well in a team environment.
Salary:
$60K plus excellent benefit’s


NEW LISTINGS


Law Firm Manager 295
Tampa Family Law firm is seeking a Legal Office Manager
Position Responsibilities:
Assists with hiring, training and assessment of staff. Assigns, directs and monitors clerical workflow to ensure timely, accurate work. Establishes a review system to measure the quality and quantity of work performed by the clerical staff and provides reports to Managing Attorney on a quarterly basis. Addresses deficiencies as appropriate according to Company policy. Establishes objectives for clerical staff to monitor performance and conducts timely performance evaluations and salary reviews according to Company policy. Assists with projects, performs research and other duties as assigned. Ensures that office calendar is maintained, ready for weekly calendar meetings and establishes procedures for keeping the calendar updated with added appearances during the week. Responds to inquiries from insureds, claims personnel, opposing counsel, courts and others, as appropriate via phone, in person or via written correspondence.
Position Qualifications:
5 years as a legal secretary and/or paralegal and demonstrated leadership ability including the ability to work well with office staff and provide work direction in an effective manner. 1 year of supervisory experience preferred. Must be proficient in Microsoft Word, Excel and Legal Solutions or other legal software. Typing at 50 WPM with 95% accuracy required. Must have above average organizational, problem solving and time management skills. Must display creative and independent thinking skills. Must demonstrate knowledge of office procedures and composition, grammar and spelling skills. Must be able to function efficiently amid constant interruptions. Has access to confidential information which must remain confidential.
Management of Firm Finances:
The Office Manager Firm should have a strong financial background and will be responsible for the overall financial planning and financial management for the Firm, including responsibility for the following:
Planning and implementing the Firm’s annual budget. Tracking client development efforts. Financial and tax reporting. General ledger and trust accounting. Assisting with billing and collections. Cash flow control. Managing banking relationships. Payroll and fringe benefits for employees.
Salary: $60K-$65K with full benefit package


Legal Assistant 294
Needed for Downtown Tampa law firm to support very busy Share holder and associate. 5 years experience preferred in both commercial and civil litigation.
Duties:
E-filing State & Federal, dictation, set hearings, depos, manage calendars and a lot of discovery.
Qualifications:
MS Office, Excel & Outlook experience Excellent written and oral communication skills Courteous and professional demeanor Highly organized and detail-oriented Ability to prioritize multiple time-sensitive tasks
Salary:
$50K-$54K bonuses & full benefit package


LONG TERM TEMPORARY/CONTRACT OPENINGS


Paralegal Contract 290
For computer Hardware & Software Company

Position Summary:
Clearwater Corporation near Howard Franklin bridge is seeking a Certified Paralegal contract for 4 to 6 months to join their team. The Paralegal is primarily responsible for document collection, management, review and production, and assisting our Lead Legal Counsel with tasks during all phases of contract negotiations. You will also contribute to projects related to tool development and process improvements to increase operational efficiencies. In this role, you will assume a wide range of responsibilities, all of which will require problem-solving skills, critical thinking, innovation, discrete communications, and integrity. We are looking for someone with impeccable attention to detail, high energy, strong organizational skills and a positive attitude.
Essential Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. · Create, review, and process transactional legal documents through their lifecycle from document generation and distribution of templates to managing signatures and document archiving · Create, update and maintain document template inventories · Assist employees in preparing a variety of customer documents (e.g., sales documents, vendor applications, security questionnaires) · Review legal contracts, track and prepare required notifications · Monitor contract expirations and special terms to ensure proper handling · Assist with revisions to and negotiation of contracts · Provide guidance to sales representatives on contractual standards and processes · Proactively manage the contract queue and keep multiple parties advised · Develop and maintain educational training materials for internal contracting processes · Interact and communicate with external counsel and outside vendors · Manage legal department records (both electronic and hard copy) and a oversee the migration of records to a new contract management system · Work closely with Finance and Sales Operations to ensure completeness and correctness of billing and operational information · Reviews, prepares and revises non-disclosure agreements, customer agreement modifications · Liaises between outside counsel, in-house counsel, and FairWarning team members in a timely and efficient manner · Researches law, investigates facts, and independently prepares documents to assist Lead Legal Counsel with matters · Extensive document management, including gathering, indexing, analyzing and producing documents and data in various electronic formats · Prepare general correspondence and reports
Skills and Abilities
Education:
· Associate degree preferred
Experience:
5+ years of paralegal experience, preferably working in a SaaS company Effective analytical skills with the ability to review and organize numerous documents in complex legal matters Demonstrated interpersonal and communication skills and a commitment to professionalism Ability to effectively and efficiently manage numerous contracts and/or projects under time-sensitive deadlines Flexible and adaptable in a fast-paced, innovative and collaborative environment Experience reviewing and editing legal documents Ability to triage, multi-task and manage changing priorities with a positive attitude Salesforce experience Experience with electronic signature system, DocuSign preferred Workshare Compare experience Proven ability to effectively interact with all levels and departments within a company Detail oriented with strong organizational skills Sales-support and compliance experience a plus
Certificates & Licenses:
· Paralegal certification from an accredited program required
Work Environment:
The employee typically works in an office environment and use a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Employee may encounter frequent interruptions throughout the workday. Employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, or bend and lift up to 10 pounds occasionally.
Salary:
$25.00-$30.00 per hour Contract 4 to 6 months


PARALEGAL/LEGAL ASSISTANTS


Law Firm Manager 295
Tampa Family Law firm is seeking a Legal Office Manager
Position Responsibilities:
Assists with hiring, training and assessment of staff. Assigns, directs and monitors clerical workflow to ensure timely, accurate work. Establishes a review system to measure the quality and quantity of work performed by the clerical staff and provides reports to Managing Attorney on a quarterly basis. Addresses deficiencies as appropriate according to Company policy. Establishes objectives for clerical staff to monitor performance and conducts timely performance evaluations and salary reviews according to Company policy. Assists with projects, performs research and other duties as assigned. Ensures that office calendar is maintained, ready for weekly calendar meetings and establishes procedures for keeping the calendar updated with added appearances during the week. Responds to inquiries from insureds, claims personnel, opposing counsel, courts and others, as appropriate via phone, in person or via written correspondence.
Position Qualifications:
5 years as a legal secretary and/or paralegal and demonstrated leadership ability including the ability to work well with office staff and provide work direction in an effective manner. 1 year of supervisory experience preferred. Must be proficient in Microsoft Word, Excel and Legal Solutions or other legal software. Typing at 50 WPM with 95% accuracy required. Must have above average organizational, problem solving and time management skills. Must display creative and independent thinking skills. Must demonstrate knowledge of office procedures and composition, grammar and spelling skills. Must be able to function efficiently amid constant interruptions. Has access to confidential information which must remain confidential.
Management of Firm Finances:
The Office Manager Firm should have a strong financial background and will be responsible for the overall financial planning and financial management for the Firm, including responsibility for the following:
Planning and implementing the Firm’s annual budget. Tracking client development efforts. Financial and tax reporting. General ledger and trust accounting. Assisting with billing and collections. Cash flow control. Managing banking relationships. Payroll and fringe benefits for employees.
Salary: $60K-$65K with full benefit package


Legal Assistant 294
Needed for Downtown Tampa law firm to support very busy Share holder and associate. 5 years experience preferred in both commercial and civil litigation.
Duties:
E-filing State & Federal, dictation, set hearings, depos, manage calendars and a lot of discovery.
Qualifications:
MS Office, Excel & Outlook experience Excellent written and oral communication skills Courteous and professional demeanor Highly organized and detail-oriented Ability to prioritize multiple time-sensitive tasks
Salary:
$50K-$54K bonuses & full benefit package


PARALEGAL 291
Needed for Corporation in the Tampa Airport area. Will support all attorneys in the Estate & Trust practice group.
POSITION Summary:
The Paralegal – Estate & Trust provides support and assistance to all attorneys involved in the Estate & Trust practice group, and in monitoring the Corporations interest in estates, gifts and trusts. The Paralegal – Estate & Trust provides backup support and assistance to all attorneys who prepare and review Agreements for the Boards and other departments.
The qualified candidate will have experience in the following areas:
4 or more years of legal experience in estate planning, trusts and estates required 4 years of real estate experience preferred Experience with trust and estate accounting required Proficiency in PGCalc, or similar Planned Giving software program, preferred Experience operating a 10-key calculator preferred Experience transcribing dictation preferred Legal research experience preferred
Minimum Education Required/Preferred:
Associate’s Degree in Paralegal Studies required Florida Registered Paralegal required
Knowledge, Skills, and Competencies:
Knowledge of probate and estate administration, real estate transactions, estate planning, and charitable trusts. Proficiency in MS Office, including MS Word Works well in a team environment.
Salary:
$60K plus excellent benefit’s


Legal Assistant-Part Time or Full time 265
Downtown Tampa boutique law firm specializing in plaintiff Personal Injury Medical Malpractice is seeking a part time or full time legal assistant with litigation experience. Organizational skills will be required along with excellent client relations abilities. All legal assistant duties will be desired along with gathering information for discovery.
Qualifications:
Should have 3-5 years office experience with excellent oral and written communication skills, ability to multitask and meet deadlines, professional attitude and demeanor, team-oriented, good attention to detail, strong work ethic, proactive, and strong problem solving skills. Also, must possess strong computer skills including effective use of Microsoft Office. Bilingual a plus.
Salary:
$20-$22 hourly. Paid vacation and holidays will be offered along with discretionary bonuses.


Legal Assistant 287
Needed for Tampa law Firm with 2-3 years experience in Insurance Defense litigation. This position will support two associates in a team environment.
Responsibilities:
Scanning and e-filing for the entire team and also depo assistance. Some exposure in  Med. Mal. will be a strong plus. Must be a self starter & organized. Experience in handling confidential and sensitive information.
Salary:
$47-$51K Plus Full benefits.


  Paralegal 284
Needed for Tampa law Firm. 3-5 years experience in defense litigation.
Duties:
Draft pleadings, motions, orders and correspondence
Discovery
Communicating with clients, witnesses and experts
Preparing for hearings, depositions, mediations and trials
Qualifications:
Experience working on defense or civil litigation matters
Detail oriented with excellent organizational skills
Good verbal and written communication skills
Excellent computer skills
Salary:
$48K - $52K BOE plus full benefit package


Paralegal 236
Needed for Tampa law firm. 3-5 years paralegal experience preferably in workers compensation.
Duties:
Preparing and drafting motions, pleadings, documents and other correspondence
Scheduling, determining deadlines, expediting priorities and maintaining cases by monthly monitoring. Obtaining discovery responses, initiating and maintaining contact with adjusters and opposing counsel
e-filing with the Court
Answering phones
Filing
Qualifications:
3 to 5 years experience in the legal field
paralegal certification preferred but not required
above average computer skills and proficiency using Word, Outlook and calendaring through Outlook
must be able to compose basic pleadings and discovery documents
must be organized and detail oriented
must be able to multi-task and manage time efficiently
must be a self starter who is reliable and able to handle a fast paced environment
must be able to take direction and work independently
must be professional in communications, attire and appearance
must be a team player
Salary:
38K 46K

Benefits offered:
Health insurance
other types of insurance
retirement benefits or accounts
Full-time - hours: 8:00 a.m. to 4:30 p.m.


Paralegal 266
Needed for both Sarasota & Tampa locations
“AV” rated mid-sized law firm with offices in Tampa & Sarasota is seeking full time insurance defense or med mal paralegals with a minimum of 2 yrs. Experience.

Duties:
Preparing for trial, discovery, medical chronologies, contact experts, from inception thru end of a case & various other duties.  

Benefits:  Employee paid Health Insurance, 401k, profit sharing, vacation, personal time, paid long term disability insurance, bonus, etc.  Competitive salary.   Indicate in your cover letter which location you are interested in, Sarasota or Tampa.

Salary: $45-$48K BOE


Legal Assistant 269
Legal Assistant Needed for Downtown Tampa Law Firm. Will support 3 Attorneys. Qualified, experienced candidates must possess a minimum of 3-5 years of recent, relevant Insurance Defense/strong litigation experience to support attorneys.  Experience and knowledge of medical issues, terminology and guidelines are preferred.
Responsibilities and Duties:
Prepare, revise and finalize correspondence and legal documents/pleadings Transcribing from digital dictation Filing pleadings through state and federal e-portals Manage attorney schedules Interacting with clients Maintaining client files and entering information in the firm’s practice management program.
Skills:
MS Office experience Excellent written and oral communication skills Courteous and professional demeanor Highly organized and detail-oriented Ability to prioritize multiple time-sensitive tasks
Salary:
$50-$55K BOE plus benefits


PARALEGAL HEALTHCARE 258
POSITION SUMMARY
The Paralegal Healthcare provides support and assistance to all attorneys involved in the Health Care practice group. The Paralegal Healthcare drafts agreements and performs legal research as requested. The Paralegal Healthcare also will manage the contracts database.

POSITION RESPONSIBILITIES:
Healthcare General 25%
Performs all paralegal duties assigned and supervised by SHC attorneys in connection with hospital related issues. Assists and supports attorneys on health care matters.

Contracts 50%
Under supervision of attorney, drafts and prepares agreements, amendments, termination letters, correspondence and memos as necessary/applicable to Hospital contracts. Consults with other departments and hospitals. Manages and updates files in electronic database, performs on-line database searches, interacts with HDQ and hospital staff, as necessary.

Legal Research 25%
Legal research utilizing numerous resources, including Westlaw and the internet. Provides support and assistance to attorneys in research of health care related matters.

Note: This is not an all-inclusive list of this job responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.

THE QUALIFIED CANDIDATE WILL HAVE EXPERIENCE IN THE FOLLOWING AREAS:
4 or more years of paralegal experience required
4 or more years of contracts and transactional legal work experience preferred
4 or more years of healthcare experience preferred

MINIMUM EDUCATION REQUIRED/PREFERRED:
Florida registered Paralegal, or eligible to become a Florida registered Paralegal, required
Associate Degree in Paralegal studies preferred

KNOWLEDGE, SKILLS, AND COMPETENCIES:
Required: Knowledge of healthcare/Hospital contracts and transactional legal work, ability to conduct legal research; healthcare experience preferred.
Technical Competencies: MS Word, Excel, Outlook required. Legal research required.
Leadership Competencies: Works well in a team environment.
Foreign language competency a plus, Spanish, French, etc.

SALARY
$55k-$62k Plus full benefit package


Legal Assistant 201
Needed for Tampa law firm in the practice areas of Business, Commercial Litigation and Real Estate.

Duties:
Prepare legal documents including pleadings, motions, orders and correspondence. Communicate with clients, opposing counsel, witnesses and experts. Managing the calendar for all events and deadlines. E-filing in various courts. Scheduling hearings, depositions, mediations and trials Assisting the attorney prepare for hearings.

Qualifications:
Excellent organizational and communication skills; Detail oriented; Team player.

Salary:
$45K- $50K BOE plus benefits.


Case Manager 185
Needed immediately for Tampa Law Firm. The ideal candidate will have 3-5 years experience as a pre-litigation personal injury law firm paralegal or case manager. Bilingual English and Spanish is a must. Candidate will work directly with injured clients and providers. Specific knowledge of auto accident, slip and fall, and premise liability are needed. Candidates must also possess strong customer service skills and be able to communicate and listen effectively with attorneys, doctors, and patients. Will correspond with clients, insurance adjusters and providers as needed. Medical records review, demand preparation, and settlement negotiation experience are valuable bonus skills.

Job duties will include, but are not limited to:
Contacting patients to establish rapport and start treatment.Completing interviews to assess coverage and liability as well as the patients injuries and needs. Meet clients outside of the office. Scheduling medical appointments and monitoring patient compliance. Providing regular updates to the attorney, provider or patient. Reviewing medical records to insure accuracy and completeness. Prepare demands.

Salary:
$48-$52K plus full benefit package.


Legal Administrative Assistant 262 Needed for Westshore Tampa Law Firm

Duties:
Answering incoming calls, greeting clients, Scanning, clerical support, projects, data entry for billing/expense reports, assist with invoices, post office run, equipment service calls, client case list, assist in openings files a few days a week.

Qualifications:
MS Office, Excel & Outlook experience
Excellent written and oral communication skills
Courteous and professional demeanor
Highly organized and detail-oriented
Ability to prioritize multiple time-sensitive tasks

Salary:
$15.00- $18.00 per hour BOE plus full benefit package.


LEGAL SECRETARIES

Legal Secretary 282 Needed for Tampa Law Firm.
Must have experience in the legal field (insurance defense preferred), e-filing, setting hearings, scheduling, etc.  Must be organized and able to work in a fast pace environment.
Benefits: Health insurance premium provided by firm after 30 days for individual only. Additional health coverage available at minimal cost by employee.  401k available after one year.  1 week vacation after 90 days
Salary:
$40K to $45K BOE


Legal Secretary 255
A well-known regional litigation firm, seeks an experienced legal secretary for its downtown Tampa office. Applicants must have 3+ years of civil or commercial litigation experience and be able to work in a busy, productive office.
Duties:
E-filing, drafting letters, maintaining paper and electronic files, calendaring, communication with the courts, and email management. Some overtime required. We are a multi-office firm with the resources to provide excellent in-house support and current technology, in a friendly work environment.

Qualifications:
Ideal candidate will be local and have excellent organizational and multi-task skills, and advanced knowledge of Word. Exposure to FileSite is a plus. Candidate should have excellent communication skills, ability to consistently follow-up on items, and be detail oriented. Must have working knowledge of Florida Court procedures as well as eService and eFiling.
Some overtime may be required.

Salary:
$45K - $50K BOE plus full benefit package


Legal Secretaries/Paralegals/Legal Assistants-Litigation: If you have top-notch legal skills we would like to present new opportunities to you. The Legal Registry represents prestigious Tampa law firms who currently seek experienced legal secretaries with backgrounds in civil/commercial litigation, employment law, insurance defense, workers' compensation, personal injury, immigration and real estate. A minimum of 2 years legal experience, a typing speed of 60wpm and strong MS Word skills could place you in a new career opportunity that offers great benefits and salary commensurate with your skills and experience.



IT, WORD PROCESSORS, RECEPTIONISTS, FILE CLERKS, OFFICE SERVICES

Receptionist 283
Needed for Tampa Law Firm. Receptionist experience required preferable in law firm.
Duties:
Answer incoming calls and operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
Greet clientele persons entering the firm, determine nature and purpose of visit, and direct or escort them to specific destinations.
File and maintain records.
Provide information about the firm, such as location of departments or offices, employees within the organization, or services provided.
Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
Assist with general office duties (making copies, filing, faxing, and scanning documents)
SKILLS:
Clear verbal and written communication
Professional and pleasant telephone demeanor
Excellent organizational skills
Outstanding client relation skills
Ability to multitask
Proficient computer skills
Salary:
$13.50 per hour plus benefits.


Litigation Support Clerk 276
Tampa Law office has an immediate opening for a Litigation Support Clerk to work in a fast-paced legal environment.
Duties:Opening files, maintaining and organizing paper and electronic files, indexing of files, email management, as well as backing-up reception and office services. Some overtime required.
Qualifications:Detail oriented, have advanced computer skills, possess excellent proofreading and writing skills, work well under pressure, and work with minimal supervision, as well as work in a team environment. Background in legal field preferred.
Salary: $13 to $15 per hour plus competitive benefits.


Receptionist
Temporary/Contract assignments available. Opportunities in various law offices through out the Tampa Bay area. Positions can be short term, long term and some with potential for hire. Qualified candidates will have strong experience with phones (multi-lined), communications, processing mail and other misc. office duties.

Salary: BOE

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