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Legal Support Positions St. Petersburg Florida:
South Pinellas County - St. Petersburg / Bradenton / Sarasota
FEATURE POSITION
Executive Assistant/Legal Secretary Health Care 217
National law firm with a primary focus on health care and life sciences; employment, labor and workforce management; and litigation and business disputes. Founded in 1973 as an industry-focused firm has decades of experience serving clients in health care, financial services, retail, hospitality and technology, and representing entities from startups to Fortune 100 companies. Headquartered in NYC, the firm has 250 lawyers located in 12 offices throughout the United States.
We are currently seeking a talented Executive Assistant/Legal Secretary to work in our St. Petersburg, Florida office. The Executive Assistant/Legal Secretary will perform a wide variety of administrative tasks which includes providing a high level of customer service and support, while consistently producing an excellent work product. The Executive Assistant/Legal Secretary maintains general knowledge of the firms practice groups and a specialized knowledge of the assigned attorneys practice area and clients in order to ensure extraordinary client satisfaction. The ideal candidate will have a Bachelors degree in a related field and a minimum of 5 years of Executive Assistant/Legal Secretary experience, preferably in a law firm.
Duties and responsibilities:
Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines. The ability to be proactive and think ahead are key.
Assist attorneys with preparation of template contracts and other legal documentation of a routine nature. Create, edit and proofread work product to ensure accuracy.
Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.
Prepare and maintain spreadsheets and databases for legal files and initiatives.
Process Accounts Payable and Receivable.
Routine research of statutes and laws.
Processing reimbursements, expense reports and check requests.
Effectively manage projects by meeting deadlines and conducting follow-up as needed.
Responsible for coordinating with Marketing and the Chief Planning Officer around marketing initiatives; coordinates with the Marketing Department to update attorney bios, add events, articles, or news to the firms website.
Assist with event planning coordination and support, including internal and external events.
Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
Opens new matters and generate client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage.
Prepares annual and/or supplemental audit letter responses.
Answers telephones and accurately takes and relays messages. Arranges for video conferencing and sets up conference calls.
Opens and sorts mail; prepares material for mailing. Handles photocopying projects.
Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.
Order and maintain office supplies and equipment.
Provide general housekeeping duties for conference room and reception area.
Other duties as assigned.
Qualifications:
Working knowledge of Microsoft Word, Excel, and PowerPoint.
60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills.
Attention to detail and good organizational and analytical skills.
Flexible attitude and the ability to deal well with changing assignments and priorities.
Flexible for overtime.
Ability to multi-task.
Professional appearance and demeanor.
Billing experience preferred (including electronic billing).
Law firm experience working with high-level partners preferred.
College degree required.
Salary: $60K to 63K plus full benefit package
NEW POSITION
Receptionist/Legal Administrative Assistant 232
Needed for Sarasota Law Firm. Approximately 30 to 35 hours per week. Must be flexible to fill in when someone calls in sick or takes vacation. Type 55 + wpm: Proficient in MS Office 2010. Job includes but is not limited to maintain confidential information, conflict checks, (very methodical detailed work), opening new cases, transcription, filing, scheduling, calendaring, faxing, copying, ordering supplies, clean kitchen, etc. Benefits included.Salary: Salary $16-$17 per hour plus benefits.
Bookkeeper/Legal/Part-time 228
St. Petersburg law firm located close to the Tyrone area is seeking a Part-time bookkeeper. Approximately 20 - 25 hour work week. Ideally from 1pm - 5:00pm with occasional extra hours. Must have experience with law firms Trust accounting rules. Will also reconcile monthly bank statement and AR/AP. QuickBooks experience will be a plus.
Salary: $20 per hour plus paid PTO, paid holidays and optional health plan/401K will be offered.
Paralegal 220 Needed for mid-sized law firm is seeking an experienced Insurance Defense or Medical Malpractice Paralegal for its Sarasota Office. Must have at least 2 years of Insurance Defense.
Duties:
Preparing cases for trial. Manage cases from inception to closing including discovery, medical chronologies, contact with experts, and various other duties.
Qualifications:
Should have 3-5 years office experience with excellent oral and written communication skills, ability to multitask and meet deadlines, professional attitude and demeanor, team-oriented, good attention to detail, strong work ethic, proactive, and strong problem solving skills. Also, must possess strong computer skills including effective use of Microsoft Office.
Salary:
$55K plus full benefit package.
LONG TERM TEMPORARY/CONTRACT OPENINGS
Contract/Temporary assignments available in Pinellas & Tampa law firms weekly pay
PARALEGALS & LEGAL ASSISTANTS
Paralegal 220 Needed for mid-sized law firm is seeking an experienced Insurance Defense or Medical Malpractice Paralegal for its Sarasota Office. Must have at least 2 years of Insurance Defense.
Duties:
Preparing cases for trial. Manage cases from inception to closing including discovery, medical chronologies, contact with experts, and various other duties.
Qualifications:
Should have 3-5 years office experience with excellent oral and written communication skills, ability to multitask and meet deadlines, professional attitude and demeanor, team-oriented, good attention to detail, strong work ethic, proactive, and strong problem solving skills. Also, must possess strong computer skills including effective use of Microsoft Office.
Salary:
$55K plus full benefit package.
Paralegal 195
Needed for Downtown Sarasota law firm. 3-5 years experience in Medical Malpractice Defense. Primary responsibility for case management of medical malpractice cases from presuit through conclusion to include scheduling, discovery, Preparing for hearings, depositions, mediations and trials. Prepare trial exhibits, trial notebooks; assisting with jury instructions; coordination of expert reviews, trial preparation and attendance at trial.
Salary $50K-$55K plus full benefits.
Legal Secretary/Paralegal 193
Needed for St. Petersburg law firm. Must have a minimum of 3 years experience in plaintiff personal injury litigation. Working knowledge of Florida Court procedures and be familiar with eService and eFiling.
Qualifications:
Excellent communication and organization skills; ability to prioritize multiple time-sensitive tasks; willingness to be flexible with job responsibilities.
Salary: $40K-$42K plus benefits.
LEGAL SECRETARIES
Receptionist/Legal Administrative Assistant 232
Needed for Sarasota Law Firm. Approximately 30 to 35 hours per week. Must be flexible to fill in when someone calls in sick or takes vacation. Type 55 + wpm: Proficient in MS Office 2010. Job includes but is not limited to maintain confidential information, conflict checks, (very methodical detailed work), opening new cases, transcription, filing, scheduling, calendaring, faxing, copying, ordering supplies, clean kitchen, etc. Benefits included.Salary: Salary $16-$17 per hour plus benefits.
Executive Assistant/Legal Secretary Health Care 217
National law firm with a primary focus on health care and life sciences; employment, labor and workforce management; and litigation and business disputes. Founded in 1973 as an industry-focused firm has decades of experience serving clients in health care, financial services, retail, hospitality and technology, and representing entities from startups to Fortune 100 companies. Headquartered in NYC, the firm has 250 lawyers located in 12 offices throughout the United States.
We are currently seeking a talented Executive Assistant/Legal Secretary to work in our St. Petersburg, Florida office. The Executive Assistant/Legal Secretary will perform a wide variety of administrative tasks which includes providing a high level of customer service and support, while consistently producing an excellent work product. The Executive Assistant/Legal Secretary maintains general knowledge of the firms practice groups and a specialized knowledge of the assigned attorneys practice area and clients in order to ensure extraordinary client satisfaction. The ideal candidate will have a Bachelors degree in a related field and a minimum of 5 years of Executive Assistant/Legal Secretary experience, preferably in a law firm.
Duties and responsibilities:
Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines. The ability to be proactive and think ahead are key.
Assist attorneys with preparation of template contracts and other legal documentation of a routine nature. Create, edit and proofread work product to ensure accuracy.
Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.
Prepare and maintain spreadsheets and databases for legal files and initiatives.
Process Accounts Payable and Receivable.
Routine research of statutes and laws.
Processing reimbursements, expense reports and check requests.
Effectively manage projects by meeting deadlines and conducting follow-up as needed.
Responsible for coordinating with Marketing and the Chief Planning Officer around marketing initiatives; coordinates with the Marketing Department to update attorney bios, add events, articles, or news to the firms website.
Assist with event planning coordination and support, including internal and external events.
Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
Opens new matters and generate client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage.
Prepares annual and/or supplemental audit letter responses.
Answers telephones and accurately takes and relays messages. Arranges for video conferencing and sets up conference calls.
Opens and sorts mail; prepares material for mailing. Handles photocopying projects.
Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.
Order and maintain office supplies and equipment.
Provide general housekeeping duties for conference room and reception area.
Other duties as assigned.
Qualifications:
Working knowledge of Microsoft Word, Excel, and PowerPoint.
60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills.
Attention to detail and good organizational and analytical skills.
Flexible attitude and the ability to deal well with changing assignments and priorities.
Flexible for overtime.
Ability to multi-task.
Professional appearance and demeanor.
Billing experience preferred (including electronic billing).
Law firm experience working with high-level partners preferred.
College degree required.
Salary: $60K to 63K plus full benefit package
IT, WORD PROCESSORS, RECEPTIONISTS, FILE CLERKS, OFFICE SERVICES
Bookkeeper/Legal/Part-time 228
St. Petersburg law firm located close to the Tyrone area is seeking a Part-time bookkeeper. Approximately 20 - 25 hour work week. Ideally from 1pm - 5:00pm with occasional extra hours. Must have experience with law firms Trust accounting rules. Will also reconcile monthly bank statement and AR/AP. QuickBooks experience will be a plus.
Salary: $20 per hour plus paid PTO, paid holidays and optional health plan/401K will be offered.
Receptionist/Legal Administrative Assistant 232
Needed for Sarasota Law Firm. Approximately 30 to 35 hours per week. Must be flexible to fill in when someone calls in sick or takes vacation. Type 55 + wpm: Proficient in MS Office 2010. Job includes but is not limited to maintain confidential information, conflict checks, (very methodical detailed work), opening new cases, transcription, filing, scheduling, calendaring, faxing, copying, ordering supplies, clean kitchen, etc. Benefits included.Salary: Salary $16-$17 per hour plus benefits.
The Legal Registry is proud to include among its clients the most prestigious law firms in the area. Whether your preference is a small or large firm or a corporate legal department, The Legal Registry can assist you with career choices. The Legal Registry is your connection to temporary and permanent opportunities throughout the Tampa Bay legal community.
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